Agencies should evaluate technologies, including auto-categorization, that automate the categorization, de-duplication and removal of transient and personal email
They should also evaluate technologies such as auto-categorization to help remove duplicate, transient and personal emails from the archive...Evaluate proven technology to provide efficiencies including auto-categorization, search and digitization technologies. 4
Agencies should consider Capstone as well as other approaches such as auto-categorization to help capture, categorize and deduplicate email...Evaluate proven technology to provide efficiencies including auto-categorization, enterprise search and digitization
Examples include, but are not limited to: 1)Setting up auto deletion in your email system so that all emails, unless flagged will be deleted 90 days after receipt 2)Linking disposition schedule to content management systems so that records are automatically deleted when retention period is over (with proper approval) 3)Implementing auto categorization can save time and money for indexing records
Some other categories of taxonomy tools are sometimes adequate for complex hierarchies, particularly ECM, RM, search, and auto-categorization solutions that have some TM capabilities
I believe that NARA’s proposal leaves the door open (once emails are captured) to automating metadata capture, deduplication, and removal of personal and other transitory email as proven technology such as auto-categorization becomes available
4 Comments - no search term matches found in comments.
Rules-based auto-categorization looks for specific words or phrases; the presence of that word or phrase tells the rules engine where to categorize the record
There will be stops and starts as we adjust to auto-categorization, mobile capture and other emerging technologies
This step is also an opportunity to import the list-making properties of your organization, from products and locations to functional roles, events, and milestones. 3) Algorithms -- Vendor developed enhancements like entity extraction, auto categorization, and query suggest will augment efforts to develop ad hoc vocabularies that bring context and value to the overlooked assets we're trying to index and ultimately leverage
Moulton ticks off some basics: Users tag their stuff Management assigns documentation roles to content contributors Product development maintains professionally managed technical documentation Information professionals… Establish metadata where none exists at the point of content capture through auto-categorization and extraction tools Normalize naming conventions across product lines, research and development processes, lines of business, business units, etc